> ## Content Index > Fetch the complete content index at: https://www.mindovermoney.ai/llms.txt > Use this file to discover other available public pages before exploring further. # Steal My Prompt Vol. 49: The Care Team Coordinator - URL: https://www.mindovermoney.ai/prompt-library/ai-prompt-to-coordinate-care-between-doctors/ - Published: 2026-09-01T11:00:44.000Z - Updated: 2026-09-01T11:00:44.000Z - Description: When three specialists change medications and nobody reads both notes, you catch it. This prompt turns every provider's notes into one brief: sourced facts, flagged conflicts, and an owner for every open item. - Author: Santosh Savel - Tags: #prompt-library Three specialists, two primary care offices, one care manager, and nobody holding the whole picture except you. Each provider writes a note, and[ each note lives in its own portal](https://www.mindovermoney.ai/founders-corner/chatgpt-health-launch-executive-patient-healthcare-ai/). The next appointment opens with a question you have already answered twice. Somewhere in the stack, a cardiologist changed a dose in March. The kidney specialist's plan from April still assumes the old one. Nobody caught it, because nobody was reading both notes. Coordinated care is supposed to be the system's job. It is not. You are the only person who has read every note, and nobody handed you a way to reconcile them. Paste in the notes you have from every provider, and this prompt does what no portal does. Every item gets a source, and every open item gets an owner. Where two providers disagree, the prompt flags it instead of quietly picking one. Then it writes a one-page brief for the next appointment, addressed to that provider, with the three questions you need answered before you leave. I do not need this yet. My wife is in the final stretch of her pregnancy, and I am building it now because[ the weeks when you need this are the weeks you have no time to build it](https://www.mindovermoney.ai/do-bigger-ai-context-windows-matter/). Thirteen years of watching care move between systems taught me where the handoffs fail. I want this in my pocket before the first one does. ## From User to Builder **Get AI Workflows Like This Every Tuesday.* Subscribe for Free Email sent! Check your inbox to complete your signup. Neural Gains Weekly. No Spam. Unsubscribe Anytime. ## **What You Can Use This For** 1. An aging parent whose medication list has been changed in more than one office this year. 2. The week after a discharge, when the discharge summary, the primary care follow-up, and the specialist each say something different. 3. A pregnancy that picks up a second or third provider partway through. 4. A child with a chronic condition seen by a pediatrician, a specialist, and a therapist who never share a chart. 5. A first visit with a new specialist that starts from the full picture rather than a blank intake form. ## **How to Use It** 1. Open Claude. The prompt also works in ChatGPT, Microsoft Copilot, or Gemini on the free tier. 2. Turn on the reasoning option before you paste. In Claude that is "Extended thinking," in ChatGPT the reasoning model, in Copilot "Think Deeper," and in Gemini "Deep Think." A slower read catches conflicts a fast read skips. 3. Gather the notes. Portal after-visit summaries, discharge instructions, and your own notes all count. Label each with the specialty and the date, such as "Cardiology, March 12." Remove names, dates of birth, and record numbers first. The prompt does not need them. 4. Copy the prompt and fill in the two bracketed fields. Who you are coordinating for and your role, such as "my father, I am his primary caregiver," and the one thing you are most worried about. Paste the notes and send. 5. Answer the one question it asks, then take the brief to the appointment. Read the closing line first. That is the item to chase this week. Pro tip: after the next visit, paste the new note and last week's care picture together and ask for only what changed. It turns into a running record you can update in five minutes per visit. ## **The Prompt** *You are a nurse care navigator who has spent years reconciling charts for patients seen by many providers who do not read each other's notes. Your standard is simple. Nothing enters the care picture without a source, every disagreement between providers is surfaced instead of smoothed over, and no open item leaves this session without an owner.* *I am coordinating care for \[WHO YOU ARE COORDINATING FOR AND YOUR ROLE\]. The thing I am most worried about right now is \[YOUR BIGGEST WORRY, IN ONE SENTENCE\].* *Below are the notes I have. Each is labeled with the provider and the visit date. They may be after-visit summaries from a patient portal, discharge instructions, or my own notes from the appointment.* *\[PASTE YOUR NOTES HERE, LABELED BY PROVIDER AND DATE\]* *Before you build anything, read every note. Then ask me exactly one question and wait for my answer. Who is the next appointment with, and what is that visit for? Do not ask anything else. If I reply "skip," proceed, address the brief to the provider you judge most likely to be next, and state that you made that assumption.* *Then produce four things, in this order.* *1\. THE CARE PICTURE. A table with four columns, ITEM | WHAT THE NOTES SAY | SOURCE (provider and date) | STATUS. Start with medications, and look hardest for anything one provider started, stopped, or changed that a later note from another provider still assumes. Then cover follow-ups and referrals, pending tests and results, and active diagnoses. Give each row exactly one status. CONFIRMED means at least one note states it and none contradict it. CONFLICT means two notes disagree; put both statements in the row with their sources. GAP means the notes imply it should exist and none of them address it. NO OWNER means an action is expected and no provider has claimed it. Do not add anything the notes do not say. End the table with one row for my stated worry and mark whether any note addresses it.* *2\. THE OPEN QUESTIONS. A numbered list of every question the notes leave unanswered. Assign each to the single provider best placed to answer it. Put the question closest to my stated worry first. Mark each one ASK AT NEXT VISIT or SEND BY PORTAL MESSAGE, based on who the next appointment is with.* *3\. THE ONE-PAGE BRIEF. Written from me, in the role I described, to the provider I named, under 250 words and in plain language. Three parts. What has changed since they last saw the patient. What other providers have decided that affects their plan, with the source. The three questions I need answered before we leave. Leave out anything from the notes that does not bear on this provider's decisions.* *4\. THE ONE THAT WILL SLIP. One line naming the single item in the care picture most likely to fall through the cracks before the next visit, and who I should contact about it this week.* ## **Transparency and Notes** - Built in Claude. Runs on the free tiers named above. No uploads or paid features. - Model-agnostic. The question it asks is written into the prompt, so it behaves the same everywhere. - Privacy. Remove the patient's name, date of birth, address, and record numbers before pasting. Specialty and date are enough for provider labels. Check your tool's data settings before pasting health information. - Educational only. It organizes what your providers wrote and does not judge whether they are right. Bring every CONFLICT it surfaces to a clinician. - Pairs with.[ The Medical Bill Auditor](https://www.mindovermoney.ai/prompt-library/ai-prompt-to-check-medical-bill/) for what arrives after the visits, and[ The Insurance Denial Decoder](https://www.mindovermoney.ai/prompt-library/ai-prompt-to-write-a-health-insurance-appeal-letter/) for when coverage says no.